UPDATE: January 5, 2010 - I just edited the wSTP for 2010. You can download the latest pdf file by clicking here. The most up-to-date version will always be available from the Downloads section of studentlinc. Thank you for trying out this worksheet.
Productivity tools are all over the internet. About once every week, a new GTD (Getting Things Done) companion site sprouts up. There are TODO sites aplenty. Calendar software is always in vogue.
While I am in awe of just about every new Web 2.0 tool that comes across my desktop (I have created accounts on about 30 sites), I still find myself drawn back to good old fashioned paper. In fact, most of the time, I'm taking notes and collecting my thoughts on legal pads. There's nothing like a fresh legal pad to start writing to your heart's content.
So where were we...ahh yes, the beauty of paper. I have created a worksheet for people to use in meetings (called the MPOW - meeting planner | organizer | worksheet). It has been HUGELY popular on the internet. I've also created organizing tools for planning and evaluating events.
I'm currently working on a design to organize my week. I've tried working from a daily sheet but find that I'm transferring too much information from one page to another (which may be a commentary on my productivity). I like a weekly view much better. It's the view I use on my Google Calendar. It helps me to get a bigger view and puts my daily activities and schedule into a broader context.
Plus, I'm a big fan of the weekly review. With one sheet of paper dedicated to the week, it is easier to look over what I've done and what's left to be done.
Well, enough background info...let me introduce you to my Weekly Schedule Task Planner.
The WeeklySTP is a free downloadable pdf (28kb). Let me explain its layout a little bit:
» Weekly View section - The weekly calendar sits on the left hand side of the paper. Each day is a box, with Saturday/Sunday sharing a box. The boxes have a place to write in the date. They also have a set of of boxes that a person can use to write in the corresponding numbers from the todo section. This has helped me assign various todo's to certain days of the week.
» ToDo section - This section is on the upper right hand side of the paper. It is set up so the person can organize his/her todo's according to roles or categories (thank you Stephen Covey for that idea!). Each role has enough spaces to list five todo's. The todo's are given numbers that can be referred to in the weekly view or in the open space below.
» Notes | Ideas | Space section - This section is a wide open space on the bottom right hand portion of the page. It is the place where I find myself writing down everything I wrote down on post-it notes or index cards. It is a free-for-all space. I've added the letters A-Z down the left hand side of this space in case there's something you'd like to add and refer back to it in another section.
That's basically the whole page. At the top, there's a small section to circle the appropriate month and write in the dates for the week. My goal in creating this was to have something that I can carry around with me throughout the week. But I've found it to be an excellent tool for archiving what I've done and for review purposes.
I'm discovering that no productivity tool does everything. You may want to partner this tool with something else. You may find it useful or it may inspire other ideas for your own creations. If that happens, I'll feel like I've done my small part to make the world a better place.
One other thing (and I'm not sure how to offer this)...if you find WeeklySTP useful and would like to have it personalized for your own six roles (actually typed into the document), please contact me and I'll be more than happy to let you know how to make that possible. I currently don't have the means to make this an editable document (like Word, or an editable pdf). But try it out for awhile and then let's chat.
Download The Weekly Schedule Task Planner [WeeklySTP] (pdf-28kb)